Background and Context:
The Technical Working Group on Formalization in Iraq (TWG) was formally established during its first meeting
held on 17 February 2025 in Baghdad, following the National Conference “Pathways to Formalizing Iraq’s
Informal Economy” held in October 2024. The TWG brings together representatives from the Government of
Iraq, workers’ organizations, employers’ associations, the European Union (EU), and international partners to
guide the transition towards a formal economy and the expansion of social security coverage.
The first TWG meeting reviewed recommendations from the national conference, discussed sectoral and
geographical priorities, and agreed on initial measures such as forming a national steering committee,
advancing legal and administrative reforms, piloting tripartite regional committees, and prioritizing sectors
with high levels of informality. It was implemented through the European Union-funded Social Protection
Programme for Iraq, "Leveraging Effective Response and Accelerating Reform," with the International Labour
Organization (ILO) as the implementing agency. The National conference held in October 2024, aimed to unify
and coordinate national efforts to establish a National Strategy to Extend Social Security Coverage and
Business Registration across different geographical locations and sectors for the period 2024-2028.
Building on this, the second TWG meeting, held on 3 August 2025 in Baghdad, reviewed progress in social
security coverage, identified key structural challenges, and advanced the governance framework for
formalization. It focused on aligning coverage targets and highlighted key challenges including low coverage
levels, gender disparities, limited inspection capacity, and regional disparities. The meeting also emphasized
expanding stakeholder representation, strengthening institutional coordination, and scaling up successful
tripartite committee experiences, alongside measures to improve registration, enhance inclusion of women
and persons with disabilities, and strengthen administrative and digital systems, laying the foundation for
advancing the national formalization strategy.
Following these developments, the Ministry of Planning has formally issued a letter inviting 15 relevant entities
to nominate their representatives to the Formalization Steering Committee. This step reflects strong
government ownership of the TWG process and marks the formal establishment of a national governmental
committee. Accordingly, the third TWG meeting is expected to serve as the first meeting of the Steering
Committee.
Purpose for this Service:
The International Labour Organization (ILO) is seeking an event management company to provide
logistical support for the third meeting of the Technical Working Group on Formalization. Scheduled for
27 April 2026 (TBC) in Baghdad (9:00 AM – 2:00 PM).


3
Objective:
The third TWG on Formalization meeting, to be held on 27 April 2026 in Baghdad, aims to operationalize the
outcomes of previous TWG discussions by formally launching the Formalization Steering Committee.
Following the issuance of an oꢀicial letter by the Ministry of Planning to relevant ministries, institutions, and
social partners, requesting the nomination of representatives to the committee, the meeting will mark a key
transition from the TWG coordination phase to a government-led institutional framework.
The meeting is expected to serve as the first session of the Steering Committee, bringing together nominated
representatives (expected to reach approximately 15–17 entities) to confirm the committee’s composition
and formally establish its mandate. It will also provide an opportunity to align members on roles and
responsibilities, coordination mechanisms, and the overall process for developing the National Formalization
Strategy.
In addition, the meeting will initiate discussions on priority areas for action, including strengthening
institutional coordination, advancing social security coverage, and improving the registration of workers and
enterprises, in line with the directions agreed during previous TWG meetings.
Event date from/to: 27 April 2026 (9:00 AM – 2:00 PM) ( TBC)
Location: Baghdad ( Option #1 or Option #2 , to be confirmed by ILO)
Number of Participants: The total number of participants is estimated to be between 40 and 45.
Below is the proposed list of invites:
Logistics Requirement:
A- First Option: Venue – Ministry of Planning (MOP-to be confirmed by ILO)
\#
1
Description
Quantity
Days
Unit
Total Price /USD
Price /USD
Requirements for MOP Meeting room for up to (45)1
participants –
1 day
Data show ☒, Flip chart ☒ Drinking water☒ Projector☒
Type of the meeting room: to be decided by MOP focal
point
Description:
The conference should be equipped with the following
equipment that need to be returned back to the provider
once training done:
1\.
One Laptop with long HDMI wire – To be connected
with the data show and Zoom link


4
\#
Description
Quantity
Days
Unit
Total Price /USD
Price /USD
2
3
.
.
3 Extension Cords
Rental of Slide clicker with extra batteries (to be
used at the event)
4
.
.
Sound System: Speakers ☒ Mixers ☒
Loudspeakers ☐Hanging wireless ☒
Wireless mic (3), Table mic (25), One data show (to
be used at the event)
5
2
3
4
Coꢀee Break – One time coꢀee break
45 Person 1 day
45 Person 1 day

Lunch

(Normal) ☒ Rich ☐ Meal Box ☐
(Open buꢀet) ☒ Set Menu ☐
Meal Box ☐
Zoom link (with access to interpretation)
1 Each
1 day
The vendor will be responsible for connecting the
participants to this meeting through Zoom link, the vendor is
responsible for creating the zoom link, in addition to testing
it before the event.
5
6
Web camera 4K on Zoom
1 Each
1 Each
1 day
1 day
Interpretation system:
Languages: AR-EN (Vice versa) ☒
7
8
Number of headsets Interpretation devices:
45 Each
1 day
1 day
Interpreters:
2
Full day up to 8 hours ☒ to be confirmed by ILO
Languages: AR-EN (Vice versa) ☒
Interpretation booth
interpreter
s
9
10
1 Each
1 day
☒
Printing materials / Agenda & documents
Colored ☒
Black and white☐
glossy ☐
1 page \*(40
40 copy
1-
2-
3-
\-
Printing Agenda in Arabic (A4-colored)
Printing Agenda in English (A4-colored)
Printing booklets with thermal bind:
Perception Report-AR and EN : 164 pages – 45 copies
pages)
1 page \*(10
pages)
\-
Agriculture Policy Paper EN and AR : 97 Pages – 70 copies 10 copy
\-
Construction Policy Paper EN and AR : 104 pages – 70
pages
838 pages
\-
Manufacturing Policy paper EN and AR : 132 PAGES – 70\*410 copy
Pages
(343580
pages)
\-
\-
\-
ODI FI Policy Brief EN and AR : 16 Pages- 65 copies
ODI KRI Policy Brief EN and AR : 14 Pages – 65 copies
OECD Report EN and AR : 311 Pages – 25 copies
11
Branded A4 folder
Colored ☒ Black and white☐
45 Each
1 day
glossy ☐


5
\#
Description
Quantity
Days
Unit
Total Price /USD
Price /USD
12
Roll up banners: (2m X 0.9M- aluminum base) good quality 2 Each
Design to be shared by ILO
1
(in line with the ILO Branding Guidelines).
1
3
4
Stationaries (Marker pens
\- blue, red, green and black,45 each
1 L.S
Branded Pens, Branded Notebook, etc…) for all participants
1
Transportation allowance amount for participants (OSU will35 Person 1 day
do the necessary calculation based on number of
participants entitled to DSA)
10 USD
350 USD
3
5 persons (1 day DSA in Baghdad)
15
Table Name tags for participating entities – designed in line45 copies 1 L.S
with ILO Branding Guidelines
Total Amount (USD)
B- Second option – Venue: To be in 5 stars or 4 stars hotel based on UNDSS
cleared hotels list (Attached) and cost eꢀectivity.
\#
1
Description
Quantity
Days
Unit
Total Price /USD
Price /USD
Meeting room for up to (45) participants
(U- shape style) ☒
1
1 day
(Round table style) ☐
Data show ☒ Flip chart ☒ Drinking water☒ Projector☒
Type of the meeting room:
Smal up to 15 ☐ Medium up to 30-50☒ Large 50 -250☐
Hotel Rating: the suppliers have to provide cleared hotels
option by UNDSS, and due to the security situation in Iraq
the confirmation should be obtained from UNDSS prior to
the event.
Five stars hotel, and approved by UNDSS ☒
Four stars hotel, and approved by UNDSS ☒
Description:
The room should have bright/sufficient lightning. A few
windows are allowed. The walls should be solid and straight
to allow sticking posters, flipcharts, sickly notes and other
pieces needed for the training. The hotel management
should be in agreement with posters, flip charts, sticky
notes and other pieces to be sticked to the walls with sticky
tape.


6
\#
Description
Quantity
Days
Unit
Total Price /USD
Price /USD
The conference should be equipped with the following
equipment that need to be returned back to the provider
once training done:
6
.
One Laptop with long HDMI wire – To be connected
with the data show and Zoom link
3 Extension Cords
Rental of Slide clicker with extra batteries (to be
used at the event)
7\.
.
8
9\.
Sound System: Speakers ☒ Mixers ☒
Loudspeakers ☐Hanging wireless ☒
10\. Wireless mic (3), Table mic (25), One data show (to
be used at the event)
2
3
4
Coꢀee Break – One time coꢀee break
45 Person 1 day
45 Person 1 day

Lunch

(Normal) ☒ Rich ☐ Meal Box ☐
(Open buꢀet) ☒ Set Menu ☐
Meal Box ☐
Zoom link (with access to interpretation)
1 Each
1 day
The vendor will be responsible for connecting the
participants to this meeting through Zoom link, the vendor is
responsible for creating the zoom link, in addition to testing
it before the event.
5
6
Web camera 4K on Zoom
1 Each
1 Each
1 day
1 day
Interpretation system:
Languages: AR-EN (Vice versa) ☒
7
8
Number of headsets Interpretation devices:
45 Each
1 day
1 day
Interpreters:
2
Full day up to 8 hours ☒ to be confirmed by ILO
Languages: AR-EN (Vice versa) ☒
Interpretation booth
interpreter
s
9
10
1 Each
1 day
☒
Printing materials / Agenda & documents
Colored ☒
Black and white☐
glossy ☐
1 page \*(40
40 copy
1-
2-
3-
\-
Printing Agenda in Arabic (A4-colored)
Printing Agenda in English (A4-colored)
Printing booklets with thermal bind:
Perception Report-AR and EN : 164 pages – 45 copies
pages)
1 page \*(10
pages)
\-
Agriculture Policy Paper EN and AR : 97 Pages – 70 copies 10 copy
\-
Construction Policy Paper EN and AR : 104 pages – 70
pages
838 pages
\-
Manufacturing Policy paper EN and AR : 132 PAGES – 70\*410 copy
Pages


7
\#
Description
Quantity
Days
Unit
Total Price /USD
Price /USD
\-
\-
\-
ODI FI Policy Brief EN and AR : 16 Pages- 65 copies
ODI KRI Policy Brief EN and AR : 14 Pages – 65 copies
OECD Report EN and AR : 311 Pages – 25 copies
(343580
pages)
1
1
2
Branded A4 folder
Colored ☒ Black and white☐
Roll up banners: (2m X 0.9M- aluminum base) good quality 2 Each
Design to be shared by ILO
45 Each
1 day
1
glossy ☐
1
(in line with the ILO Branding Guidelines).
1
3
4
Stationaries (Marker pens
\- blue, red, green and black,45 each
1 L.S
Branded Pens, Branded Notebook, etc…) for all participants
1
DSA amount for participants (OSU will do the necessary35 Person 1 day
calculation based on number of participants entitled to
DSA)
10 USD
350 USD
3
5 persons (1 day DSA in Baghdad)
15
Table Name tags for participating entities – designed in line45 copies 1 L.S
with ILO Branding Guidelines
Total Amount (USD)
The detailed priced BOQ per above tables breakdown are needed to be provided to ILO
Conditions that must be met in the hall:
1
)
The halls should have enough space for sitting including registration table at the entrance, per each
day
2
)
The hotel should have full consideraꢀons for disability access
3
4
5
)
)
)
The hall should have easy access to a minimum of 2 toilets
The Hall should be suꢀiciently bright with good light and air conditions.
The hotel shall arrange for fully functional electronic and audio-visual equipment and workshop
materials (such as banners and/ or flags banners, data shows, wireless microphones, audio
systems, teleconference equipment, etc.)
6
7
7
8
9
1
)
)
)
)
)
Fiber link with minimum speed of 32 MB.
Flipcharts with stands, whiteboard with paper, and markers
Meeting signage including company logo to guide your guests.
4-5 stars hotel and they must be approved by UNDSS.
Room on ground floor or higher (not basement floor) Meeꢀng room picture required to be aꢁached
0\) Free Wi-Fi internet connection in the training room, and Backup internet line.
1
1
1\) A minimum of 5 Universal Adapters.
2\) Pens and notepads per participants per day
Coordination
The company will liaise and report to Ms. Gashaw Shareef, shareef@ilo.org , Mr. Miran Bakragha at
bakragha@ilo.org , and Marina Rai at marina@ilo.org


8
Payment
According to the ILO policy, the payments of services are performed 30 days after receipt of service.
The payment schedule will consist of a single payment, issued aꢂer the compleꢀon of the service and upon
receipt of the invoice and required documents from the supplier, in line with ILO's saꢀsfacꢀon with the service.
Means of payment: the payment will be paid via wire transfer to the designated bank account of the supplier.
Important Notes:
The supplier will be billed to ILO based on the actual number of parꢀcipants and service.